Project Coordinator, Audio Visual Production – San Francisco Marriott Marquis
About the position
The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore’s Production Process and Technical Standards and will partner with the sales and operations team to deliver on event execution plans. The Project Coordinator, Venues reports to a designated Venue Operations lead (DET / DOO).
Responsibilities
- Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
- Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
- Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.
- Communicate event execution plan and on-site changes including billing, production schedules and client requests.
- Review all necessary information with crew leads to ensure a successful and profitable event.
- Operate equipment and assist crew as necessary/qualified.
- Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
- Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
- Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
- Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.
Requirements
- High School Diploma required
- 3+ years tech experience in the event technology or Broadcast industry
- Strong written and oral communication skills
- Strong Technical Background
- Strong Client relationship skills
- Operational logistics experience
- Works well under pressure
- Ability to multitask
- MS Office experience
Nice-to-haves
- 2+ years of administrative and customer service experience, preferred.
- Ability to read technical diagrams preferred
