LIBRARY ASSISTANT

San Jose/Evergreen Community College District

Close/First Review Date: 09/06/2026
Work Location: San Jose City College

Position Description:
POSITION SUMMARY

The Library Assistant reports to the Dean of Instruction (Language Arts) at San Jose City College. The work schedule is 12 months per year; Monday – Friday; 8:00 a.m. to 5:00 p.m.

This position is represented by the California School Employees Association (CSEA), Chapter 363.

POSITION PURPOSE

Under the direction of an assigned administrator, perform a wide variety of duties, complex clerical, routine administrative and paraprofessional library in a college library/media center; assist in specialized activities in the selection and purchase of both book and non-book library/media center materials.

KEY DUTIES AND RESPONSIBILITIES:

1. Perform specialized and technical paraprofessional level work in the acquisition, processing and distribution of library/media center materials requiring the successful coordination of a variety of specialized library tasks and details from the initiation of a relevant procedure to its completion. Maintain specialized knowledge and skills in various phases of library techniques and functions.
2. Oversee and participate in the ordering, receipt and processing of a variety of library/media center materials and supplies.
3. Work closely with library personnel to ensure coordinated, effective services.
4. Identify books and non-book materials to be purchased by publisher and complete purchase orders.
5. Contact publishers, producers, distributors, program directors and suppliers regarding shipping/receiving instructions and discrepancies.
6. Respond to questions and requests for information from publishers, faculty, students and library personnel and resolve complaints of callers.
7. Monitor library budget accounts and applicable grant fund accounts.
8. Identify vendors and wholesalers from which best prices for library/media center materials can be obtained.
9. Research delayed shipments and work with publishers and other vendors to correct problems such as incorrect and late shipments, incorrect billing, and incomplete orders.
10. Initiate and monitor material returns.
11. Work closely with accounting personnel to coordinate payments to publishers and other book and library/media material sources.
12. Maintain current information on publishers' policies, new editions, and other essential information.
13. Perform a wide variety of office and routine administrative duties such as completing paperwork for personnel, payroll and budget functions.
14. Establish, maintain and update a variety of records and files related to library/media center operations and inventory including budgetary/financial records, purchase orders, facility usage summaries and circulation data.
15. Independently compose routine correspondence and reports related to library functions.
16. Assist in the preparation of a variety of statistical reports required by State and other agencies.
17. May serve as secretary to a committee preparing agendas and taking minutes.
18. Maintain schedule and calendar for supervisor of staff vacation, absences, and coordinate relief coverage for lunch and breaks.
19. Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

1. Standard library procedures of a complex nature including practices, methods and procedures used in library/media center book and materials purchasing.
2. Publishing companies, book vendors, and other sources of supply.
3. Reference materials used to identify pertinent information about book and non-book materials.
4. Types and use of materials/media in a library collection.
5. Basic mathematics and fundamental bookkeeping methods and techniques.
6. Library of Congress bibliographic cataloging practices and classification schedules
7. Practices for searching, creating and revising standard MARC cataloging using an on-line bibliographic utility program.
8. English usage, spelling, grammar and punctuation.
9. Modern office methods, practices and equipment including personal computers and related software.

Skills and Ability to:

1. Apply sound accounting and bookkeeping techniques and procedures.
2. Maintain accurate and up-to-date records, files and documentation.
3. Perform a variety of book and audio-visual materials buying activities.
4. Communicate effectively, orally and in writing.
5. Train, plan and direct the work of other employees.
6. Type at a rate of speed necessary for effective job performance.
7. Operate a calculator, facsimile machine, computer and other office equipment.
8. Analyze situations carefully and adopt an effective course of action.
9. Establish and maintain effective and cooperative working relationships with others.
10. Work with a significant degree of independence in carrying out assigned duties and schedule work to effectively meet deadlines and schedules.

Required Qualifications:
EDUCATION AND EXPERIENCE

1. Graduation from high school supplemented by college level course work in library technical assisting or related field.

2. Four years of increasingly responsible technical or paraprofessional work experience in a library including technical services or circulation services and secretarial experience.

Desired Qualifications:


District's Diversity Requirements

• Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
  
• Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.
  
  Salary Range:
  $81,717 - $99,726 Annual Salary (Range 90: Classified Salary Schedule Fiscal Year 2026-2027). Starting placement is generally at Step 1.
  
  Benefits:
  In addition to the salary, this position qualifies for the choice of one of the District's excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO]); dental (Delta Dental PPO); vision (VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP).
  
  In addition, the District contributes an additional 26.81% of the employee's salary towards an eligible employee's pension (CalPERS).
  
  Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).
  
  Classified employees also earn 10 to 22 days per year of vacation (based on years of service), and up to 12 sick leave days (pro-rated for less than full-time positions). There are currently 20 paid holidays.
  
  To be considered for this position please visit our web site and apply on line at the following link:
  
  About San Jose/Evergreen Community College District
  The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
  
  As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% – AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.
  
  The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
  
  
  
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