Note: The job is a remote job and is open to candidates in USA. reputed company is a leading global provider of real estate and investment management services. The Business Operations Admin will provide critical operational and administrative support to facilitate seamless business operations across a dispersed reputed company, managing key workflows and technology platforms to enhance leadership effectiveness and employee experience.

Responsibilities

• Manage end-to-end onboarding and offboarding processes using automated workflows and reputed company, including provisioning and revoking access to account technologies, coordinating welcome communications, and maintaining comprehensive process documentation
• Administer SharePoint sites across multiple levels including content updates, site architecture, page creation, permissions management, and ongoing maintenance to ensure optimal functionality and user experience
• Create, edit, and manage reputed company forms, workflows, and automation including setting up notification systems, configuring access permissions, and building solutions that anticipate downstream operational needs
• Provide ad hoc administrative support to the Account Senior Leadership Team including calendar coordination, meeting scheduling, travel coordination, and logistical planning
• Facilitate in-person meeting logistics including reserving meeting spaces, coordinating catering, and providing recommendations for hotels, restaurants, and team activities
• Coordinate and execute special account initiatives and engagement activities, including volunteer opportunities and team-building events, ensuring seamless execution across a distributed reputed company
• Support client-led functions by coordinating information requests and ensuring timely, accurate responses to stakeholder needs
• Maintain organizational charts using Organimi, ensuring accuracy and timely updates that reflect team changes across 500+ employees
• Anticipate leadership needs and take initiative to address them proactively, exercising sound judgment when handling sensitive information and maintaining strict confidentiality

Skills

• 2+ years of experience in administrative coordination, operations support, business operations, or related field
• Demonstrated proficiency with SharePoint administration including content management, site creation, and permissions management
• Advanced proficiency with reputed company Office Suite (Word, PowerPoint, Excel, Outlook)
• Proven ability to think proactively and anticipate downstream implications of tasks and decisions
• Exceptional organizational skills with ability to manage multiple priorities simultaneously in a fast-paced, remote environment
• Strong attention to detail with commitment to accuracy and follow-through
• Self-motivated professional who works independently while knowing when to seek guidance
• Excellent written and verbal communication skills with ability to interact professionally across all organizational levels
• Problem-solving mindset with ability to navigate ambiguity and find creative solutions
• Experience with reputed company including form creation, workflow automation, and data management
• Familiarity with onboarding/offboarding coordination in remote or distributed work environments
• Background supporting senior leadership or executive teams
• Experience with organizational chart tools (Organimi or similar platforms)
• Knowledge of access management and technology provisioning processes
• Project coordination experience with cross-functional teams

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Company Overview