About the position

As an Interview Experience Partner, you will own the candidate experience across the full interview lifecycle—from scheduling and travel arrangements to data integrity and the virtual and on-site experience—while serving as an ambassador for the Rivian and Volkswagen Group Technologies brand at every interaction. You'll join a high-performing team dedicated to delivering a world-class candidate journey and operational excellence, partnering closely with recruiters, sourcers, and hiring teams to drive precision and a service-forward approach to Talent Acquisition. Beyond day-to-day scheduling coordination, you'll take initiative in identifying and resolving candidate interview issues, champion process and data improvements, and take on operational scope as needed, such as job and data audits, AI tooling, background verifications, and immigration support. This role is based in Palo Alto, CA, with a hybrid work arrangement requiring 3 days per week in office. This is a 6-month Contract position.

Responsibilities

• Own end-to-end interview scheduling and logistics—including candidate travel arrangements—ensuring prompt, high-touch communication with candidates and internal stakeholders throughout the process
• Partner closely with recruiters, sourcers, and hiring teams across various time zones to recommend and implement process improvements that enhance the candidate experience
• Manage the virtual and on-site interview experience, proactively identifying and resolving issues to maintain a seamless candidate journey
• Utilize Ashby (ATS) and emerging AI tooling to manage scheduling tasks and drive operational efficiency
• Support Talent Operations projects or tasks that ensure data integrity, compliance, and automation as needed

Requirements

• Prior experience coordinating high-volume scheduling or logistics, ideally within a recruiting or talent operations function
• Hands-on experience with an Applicant Tracking System (ATS); direct experience with Ashby a plus
• Strong working knowledge of Google Suite (Gmail, Calendar, Sheets, Docs); Zoom video-conferencing and HackerRank a plus
• Experience supporting or executing data integrity, audit, or compliance-related processes
• Demonstrated experience managing multiple concurrent tasks or projects across cross-functional teams

Nice-to-haves

• Bachelor’s Degree preferred
• Familiarity with talent operations functions such as background verification, immigration support, or AI/automation tooling

Benefits

• Competitive base salary
• Full-time positions may be eligible to participate in our annual company performance bonus program
• Equity in the form of Restricted Stock Units (RSUs)
• Comprehensive benefits package designed to support the health, wellbeing, and financial future for full-time employees — including health coverage, retirement savings, time off, and family planning programs.