Executive Assistant 3
General Information
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Primary Duties and Responsibilities
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The Department of Medicine is seeking to hire a motivated and experienced Executive Assistant to provide high-level executive and administrative support to departmental leadership within a fast-paced academic medical environment. This role manages complex calendars, communications, and confidential initiatives while coordinating priorities across leadership and key stakeholders. The incumbent serves as a trusted partner to executive leadership, independently managing highly sensitive projects, facilitating strategic initiatives, and acting as a professional representative of the department in interactions with faculty, staff, campus partners, and external constituents.
Annual range: $81,870.48-$124,570.08
Job Qualifications
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Required:
- Familiarity with the organization's processes, protocols and procedures.
- Thorough knowledge of common organization-specific and other computer application programs.
- Solid analytical / problem-solving skills.
- Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
- Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
- Advising and counseling skills.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Ability to gather information and analyze information.
- Ability to utilize computerized information with accuracy and a reasonable rate of speed.
- Ability to understand and follow oral and written instructions.
- Knowledge of English usage, grammar and punctuation.
- Bilingual (English/Spanish) required.
- Bachelor’s degree and or equivalent combination of education/experience
- Five (5) years of progressive experience. Equivalent combinations of education/experience may be considered.
Preferred:
- Strong service orientation.
- Knowledge of federal regulations such as FERPA.
As a condition of employment
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the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
