Administrative Assistant - Services, Field Operations (Remote)
About the position
The Administrative Assistant supports the Services, Field Operations Department by performing a variety of clerical and general office tasks. The role is fully remote; specific location details and expectations will be discussed during the interview process. The job description reflects management’s assignment of essential functions and does not prescribe or restrict other tasks that may be assigned.
Responsibilities
- Maintain a professional manner with clients and employees.
- Process, track, and communicate warranty paperwork with manufacturers.
- Coordinate field office trailers and order supplies.
- Oversee and manage tool requests and tool inventory, including new-hire and PPE requests.
- Submit and track maintenance service requests and coordinate repairs with preferred vendors.
- Coordinate and perform division and department support activities and serve as a liaison with other divisions and departments.
- Create shipping labels, schedule pickups, and track incoming and outgoing packages.
- Manage and coordinate travel arrangements, including airfare, car rental, hotels, conferences, and off-site visits.
- Update and distribute department communications.
- Assist with department accounting by working with Accounting and, when needed, contacting administrators, project managers, vendors, or points of contact for invoice information or coding.
- Coordinate events such as lunches, company events, and drinks, and process payments.
- Manage company-issued credit cards and expense reports in a timely manner.
- Establish, maintain, and update files, databases, records, and other documents as needed.
- Perform other responsibilities as assigned.
Requirements
- High school diploma or GED equivalent.
- Effective communication and interpersonal skills.
- Strong organizational skills and the ability to manage multiple tasks and solve problems.
- Effective written and verbal English communication skills, with a professional email and telephone manner.
- Reliability, dependability, and flexibility.
- Must be legally authorized to work in the United States without requiring employer sponsorship now or in the future.
Nice-to-haves
- Computer experience.
- Facilities ticketing experience.
Benefits
- Medical insurance for employees and their families.
- Dental insurance for employees and their families.
- Vision insurance for employees and their families.
- Basic life insurance.
- Disability insurance.
- 401(k) plan.
- Vacation pay.
- Sick pay.
- Holiday pay.
